Who can apply for Clwstwr funding?

Our grant schemes are designed to support different sizes and types of organisation including micro-businesses, sole-traders, freelancers and research organisations.

If you are unsure which scheme fits your activities, please contact us to explore further. An academic institution cannot lead on an application, but can be included in projects as a sub-contractor or collaborator.

We anticipate your organisation is likely to fall into one of four categories;

  • Micro enterprises which employ fewer than 10 persons, and whose turnover OR balance sheet total does not exceed 2M euro
  • Small enterprises are defined as enterprises which employ fewer than 50 persons AND whose annual turnover OR annual balance sheet total does not exceed 10M euro.
  • Medium-sized enterprises are defined as enterprises which employ fewer than 250 persons AND show annual turnover does not exceed 50M euro OR annual balance sheet total does not exceed 43M euro.
  • Large enterprise means any enterprise which is not an SME.

You can read more about how SME’s are defined here.

While the Clwstwr programme focuses its support on organisations that are operating from South Wales and the Cardiff City Region, we will consider projects from across Wales where a benefit to the Screen or News Sectors in Wales can be clearly demonstrated. 

Clwstwr welcomes applications, and opportunities for partnerships from everyone. We are keen to attract people to work with us from a broad range of backgrounds. Through this we believe we can continue to look at the world with fresh eyes and find new ways of doing things. 

We particularly welcome applications from women, black and minority ethnic people, disabled people, LGBT+ applicants and Welsh language speakers as they are under-represented within our cohort currently.  We will be monitoring our activity across the three years and will ask you to provide reasonable, relevant information around your team and your project.

What expectations does Clwstwr have about a ‘Project Lead’? 

Each project application must be led by one organisation. Depending on organisational type, the Project Lead must be legally entitled to work in the UK or be a UK-registered business or charity.

The Project Lead will be required to provide assurance that they have a business bank account, can manage the cash flow requirements of their projects, and have appropriate financial processes in place to deliver projects in accordance with our funding terms and conditions. 

Where a project is formed of a consortium of organisations, all collaborating organisations (or ‘Co-applicants’) must be named in the project proposal.  

We will perform ‘due diligence’ checks on organisations as part of our project feasibility assessments, with outcomes considered against the scale of funds requested and the duration of project activities. The Project Lead and co-applicants must be willing to submit supporting documents on request.

Responsibilities of the Project Lead:

  • To be the ‘contractual lead’ or signatory to the Clwstwr Grant Agreement
  • To lead, manage and deliver the project in accordance with the agreed proposal and budget
  • To claim and receive grant funding, keeping appropriate financial records of all expenditure
  • To be the point of contact for reporting and monitoring on the project to Clwstwr, liaising regularly with a dedicated Clwstwr team member.

Where the project is collaborative, and includes other Co-applicants, the Project Lead will also be responsible for:

  • Putting in place any necessary sub-contracting or collaboration agreements with Co-applicants
  • Dispersing funding to Co-applicants in accordance with the agreed project budget.

Any applicant must be eligible to receive State Aid at the time we confirm you will be awarded funding.

What scale of funding does Clwstwr offer?

Clwstwr’s funds are split into three main streams: 

Seed: up to £10,000 for early stage R&D for scoping work or to develop a proof of concept. We are able to fund a higher proportion of awards at this level. 

Project funding: £10,000 to £50,000 for R&D to lead to a product/service/experience  ready for commercialisation. These awards are more competitive, with value for money as a key criteria. 

Transformative projects: more than £50,000. We will make fewer awards at this level - this is for R&D projects that have the potential to make a transformative impact.  

A level of match-funding (which can include in-kind contributions such as time worked) will be required from applicants, which will be determined by:

  1. the nature of project ‘R&D Activities’ and
  2. the type of organisation applying for funds.

What amount of match-funding is required?

Clwstwr provides grant funding in line with the following State Aid regulations: 

  • The General Block Exemption Regulation (GBER) Article 25 for Research and Development and Innovation. 

  • De minimis - which allows undertakings to receive up to 200,000 Euros in any three year period. 

More advanced proposals, that may also require significant investment from Clwstwr will always be considered in line with ‘General Block Exemption Regulations’ which you can read more about here.

These rules limit the amount of grant funding that we can provide according to the type of activity supported, and the nature of the organisation receiving the funds.

Each Project Lead (and Co-applicants where applicable) is able to claim a different percentage of total project costs up to certain ‘State Aid intensities’. 

The balance of funding you provide is referred to as ‘match funding’.

Match funding might come as a direct cash contribution from a third party investor, or might take the form of funds allocated from the companies own resources e.g: the value of staff time allocated to delivery of the project. Clwstwr cannot consider in-kind contributions from third parties as eligible match funding. 

The maximum support Clwstwr can provide to organisations undertaking specific R&D Activities is as follows:

Categories Small Medium Large

 

Industrial research

70%

60%

50%

 

Experimental Development

45%

35%

25%

 

Feasibility Studies

70%

60%

50%

Under certain circumstances the maximum aid levels a company can receive for Industrial Research and Experimental development can increase. If you would like to know more please read here.

A large business in this context means any enterprise which is not an SME. You can read more about how small and medium sized enterprises are defined here.

You do not need to show match funding has been secured at application stage, but you should have a clear sense of what your project costs are likely to be, and all the sources needed to support these costs. 

Our Open Call requires applicants to demonstrate total project costs, and the percentage of costs requested as grant from Clwstwr up to the limits specified above. 

We also ask you to identify any other sources of external funding that will support the project (e.g. other grant income or investments, or from your own resources.)

Clwstwr will consider early stage R&D projects (Feasibility Studies in particular), or projects seeking smaller grants in line with De Minimis regulations. 

While we encourage all applicants to bring match funding, early stage projects may be considered for a grant to cover 100% of your eligible costs under the De Minimis regulations. We recommend you read https://gov.wales/state-aid to check on your eligibility for this form of grant.